Job Openings >> Administrative Services Assistant :: Billing, Invoicing
Administrative Services Assistant :: Billing, Invoicing
Summary
Title:Administrative Services Assistant :: Billing, Invoicing
ID:823189
Description

Location:630 Hart Lane Nashville, Tennessee 37216

Description:

This position will be learning and using our invoicing systems and processes at the Public Health Lab.

This is an in-office position Monday-Friday for 7.5 hours per day (for example, 7:30-4, with an hour lunch), 37.5 hours/week.

For this position, the successful candidate needs the following skills and abilities:

  • Excellent attention to detail and accuracy
  • Very strong Excel skills
  • Very strong Microsoft Office skills
  • Excellent time management skills
  • Excellent data entry skills
  • Good communication and customer service skills
  • Good mathematical skills
  • Strong organizational and record keeping skills
  • Critical thinking
  • Ability to multi-task
  • Ability to work independently
  • Good problem solving skills
  • Must have a strong work ethic

Key Responsibilities:

Invoice Preparation: Create and issue accurate customer invoices in a timely manner according to the organization’s guidelines.

Collaborate with other Departments: Work closely with other departments to obtain and ensure accurate billing information.

Data Entry: Accurately enter invoice information into the appropriate invoicing system.

Verify Transactions: Review invoices for completeness and accuracy, ensuring that all necessary information is included.

Record Maintenance: Maintain organized and accurate records of all invoices.

Customer Communication: Communicate with customers regarding billing inquiries, resolve any discrepancies, request credits and account changes when needed.

Report Preparation: Create various monthly billing reports to track billing data.

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