Front Desk/Administrative Assistant
Summary
| Title: | Front Desk/Administrative Assistant |
|---|---|
| ID: | 1129 |
Description
CANDIDATE RESPONSIBILITIES:
** Serves as assistance to the Region Program Office Manager
** Prepares travel reimbursements
** Prepares expense reimbursement vouchers
** Make travel arrangements
** Maintains calendars and makes appointments with or without consultation
** Receiving and completing complex work assignments with a minimum of instruction
** Ability to organize ones time and resources in order to accomplish assigned duties
** Functions as a Procurement Agent for the Program Office and other Departments as needed
** Serves as a back-up person for front desk duties
HUMAN RESOURCE DUTIES:
** Research, price and purchase office supplies
** Creates vacancy announcements and monitors activity regarding the hiring process
** Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
** Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage
** Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
** Assists the training office in organizing in-service trainings, issues certificates, etc.
** Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office.
SKILLS:
Preferred minimum of 2 years working as an Administrative Assistant or similar positions.
Data processing, Data entry, detailed-oriented, ability to work alone as well as working with a team. Responsible with own workload and capacity to maintain workflow in a timely and responsible manner.
Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams. Other computer applications such as Adobe PDF, Windows, Etc.
Preferred Knowledge in Human Resources, Budget/Finance, General Services.
** Serves as assistance to the Region Program Office Manager
** Prepares travel reimbursements
** Prepares expense reimbursement vouchers
** Make travel arrangements
** Maintains calendars and makes appointments with or without consultation
** Receiving and completing complex work assignments with a minimum of instruction
** Ability to organize ones time and resources in order to accomplish assigned duties
** Functions as a Procurement Agent for the Program Office and other Departments as needed
** Serves as a back-up person for front desk duties
HUMAN RESOURCE DUTIES:
** Research, price and purchase office supplies
** Creates vacancy announcements and monitors activity regarding the hiring process
** Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
** Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage
** Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
** Assists the training office in organizing in-service trainings, issues certificates, etc.
** Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office.
SKILLS:
Preferred minimum of 2 years working as an Administrative Assistant or similar positions.
Data processing, Data entry, detailed-oriented, ability to work alone as well as working with a team. Responsible with own workload and capacity to maintain workflow in a timely and responsible manner.
Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams. Other computer applications such as Adobe PDF, Windows, Etc.
Preferred Knowledge in Human Resources, Budget/Finance, General Services.
